A/V Event Rental

Building Beautiful Events

Vario is your source for comprehensive event management services. Our goal is to exceed your expectations through expert event production services and guidance through every step of the process. Learn more about our audio/visual equipment rental services below.

What to Expect from A/V Equipment Rental

Our event production team offers years of experience and professional training in audio/visual effects. This not only ensures that you are getting superior customer service, but also allows you to focus more on what matters—your business and your clients—and less on the logistics of putting an event together.

Audio/visual equipment rental also includes our intrepid production planners. Our production planners are committed to enhancing attendee experience through innovative stage designs and seating arrangements. This makes the most out of every event and ensures that your attendees leave with your message in mind.

All of this is tied together by the hard work of our production team. Our production team stays involved through every step of the event equipment rental process, from beginning to end, concept to execution. The production team’s vital role includes:

  • Assisting with script writing
  • Spatial planning
  • Stage design
  • Managing key stakeholder expectations

We understand that audio/visual is an extension of the pre-planning process. Most importantly, it’s what guests and attendees actually experience at the event. By partnering with Vario, you only work with one company who can handily and expertly provide your AV equipment rental, service, planning, and production needs.

In-House vs. Outside Audiovisual Technology


Working with an in-house team offers you a greater knowledge of the venue along with seamless integration with the hotel or attendee lodgings, allowing for more streamlined services and direct communication with the banquet and other hotel departments. This ultimately makes for simpler processes all around.

Keeping things in-house also allows for the use of on-site office and equipment and waived costs for exclusive services, including rigging, electricity, and Internet. You may also leverage hotels for deeper discounts on audio/visual equipment. Hotels often offer more flexible loading and unloading schedules.


Outside audio/visual companies can follow you and your event wherever you want to go. This allows for greater flexibility and versatility and gives outside companies a deeper understanding of your goals and needs. This also results in a team and on-site technicians that are dedicated to you and your event and a greater emphasis on pre-production to work with you through each step of the process.

Outside companies also tend to be more creative, offer the latest technology and equipment available, and have experience coordinating multiple events in multiple cities. This makes it easy for these companies to manage any last-minute additions. These companies also tend to offer consistent pricing nationwide.

Company on the Go?

At Vario, our team can cater to out-of-town event production companies that need to rent audio/visual equipment locally. That means that if you are traveling to San Diego, we can provide you with the audio/visual rental equipment that you need.

The types of A/V equipment rental we offer include:

  • Microphones
  • Speakers
  • Projectors
  • Screens
  • Sound system rentals
  • Presentation accessories
  • Decor and stage lighting
  • Production drape
  • Scenic elements

Why Rent from Vario?

Vario is one of the leading audio/visual companies based in San Diego. Offering years of experience and a dedicated team, we can successfully manage and support your event and help to maximize your understanding and decision-making through the entire event planning process, from beginning to end.

When you partner with us, you can think of us as an extension of your team. Vario will travel with you and get a better understanding of your needs to better deliver on the goals of your event. We get to know your executives and the people involved with your day-to-day operations. Our team learns about the challenges and nuances of your event so that we know the exact audio/visual equipment that you need, and we aim to raise the bar by managing your expectations.

Our guarantee to all of our clients is open transparency in every element of our operation, including the designs and installations. We are here to explain key concepts and how they will work for you, which helps you deliver an optimal event experience and expands your company’s knowledge for future events.

If you have any questions or would like to partner with us for you’re A/V equipment rental needs, please contact us today.

“Vario is more than a vendor we source, they are both our partner and extended family. Vario huddles onsite with us to discuss flow, options, and they infuse every event with spirit and thoughtfulness that ultimately assist in the overall pulse of our organization. I view hiring Vario as one of my personal successes because they not only meet my expectations, but far exceed them to ensure my executive, our employees, and our company is consistently setup for success. ”

Kelly O'Connor, Senior Executive Assistant to Greg Johnson, EVP and GM of TurboTaxIntuit, Inc.

“Thank you for taking your time and putting so much effort into our site visits. You made what would have been an incredibly tedious and daunting task of viewing all those properties and collecting proposals so much faster, easier and actually FUN!”

Elizabeth Fox, Executive DirectorForte For Children Foundation

“Five Stars for sure! My second year working with Vario on our annual spring conference and each time it gets better, knocking it out of the park. The team gives all they have in making the vision come to life. Working with Vario from the pre-production, where they make sure all the details are covered, to program day, where the team’s experience, pride in work and passion shines in creating an incredible attendee experience is what makes me a Vario client. As a meeting planner, Vario puts my mind at ease knowing I am working with a top-notch planning and production company and the A/V and production in my program are in the best hands. I look forward to working with the Vario team again.”

Carrie Shen, CMP, CMM, CEDCo-Chair EdCon Annual Conference

“The Vario team not only assists with AV needs but works with me on the planning aspect. I completely trust Vario to handle production with their amazing up to date knowledge, attention to detail and most importantly, integrity.”

Marty Covert, PrincipalCovert Operations

“Vario delivered above and beyond expectations. They are more than a vendor, they are a creative partner. Their team were exceptional and went all-in when it came to design, curation, desired impact, and budget constraints. This event was a success in a large part because of them and their professionalism. We simply could have not executed this event — to the world-class level — without their support.

My experience with Vario has given me the confidence that they are the team that can push our brand and experiences to the next level.

Crystal Mayers, Presentation Design Lead, Brand Experience & StorytellingIntuit, Inc.

“Thank you for ALL your help with our Light the Night event. Simply put, we couldn't have done it without you. We have had nothing but positive feedback about the new venue, the production value, and the event overall.”

Rachel Peniche, Board ChairLeukemia and Lymphoma Society

“In 10 years of working events, this was the most interesting experience. I can’t say I’ve seen everything but I think this comes pretty close. A huge thank you to Vario who rain or shine are bad ass partners, I will never use anyone else for my events, they pull through every time.”

Amy Ulkutekin, Event PlannerBeerfest

“We chose Vario because of their knowledge in the AV business along with their team’s professionalism, attention to detail and quality of service. They became an extended part of our team and were instrumental in making our Sales Conference a huge success.”

Angel Atondo, Sr. Marketing ManagerCavium, Inc.

“I cannot thank you and your team enough for helping to make this event a success. From the pre-event consultations, onsite flexibility and management to the personal attention – we felt so taken care of and in qualified hands. You all were such professionals and I really enjoyed working with each of your team members.”

Katie Harvill, Owner & Managing DirectorMatchstick Creative

Success Stories Are Our Standard

Some of our valued clients: