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Production Management

Learn how our professional event production team can work for you.

It’s hard work to secure sites, meeting spaces, schedules and off-site functions. Industry trends, hotel acquisitions, and destination variables are constantly evolving. You need to be in the know. Let Vario be a resource to connect the dots.

Serving as an extension of your team

The planning process serves as the foundation for every essential component of your event. Pre-production is often overlooked but is truly the most essential aspect contributing to the success of any event. 

We understand this concept and encourage effective communication from start to finish. In this case, your team will be assigned a qualified program manager at the time of contract who will be the lead point of contact, dedicated and available to you throughout the process. 

This singular POC approach ensures efficiency and limits miscommunication. This is essential to the personal touch that we’re known for, as familiarity is a necessity when it comes to relationships and team building. 

As your true partner, we must act as an extension of your team, putting your needs and budget at the forefront of our decision-making process.

Diagram of how Vario works as your extended team with your event planning staff

Contracting and Negotiation

Before you sign a contract and make it official, we make sure to discuss all your needs to guarantee a legal and responsible business relationship. Whether you need a virtual meeting platform, AV and lighting, or content development, we will smooth out every detail to meet your expectations for the events.

Vendor Procurement and Management

We have a structured system to manage in-house logistics and suppliers to provide the goods and services to make your event a success.

Insightful Intelligence

Maximizing meeting destinations and opportunities.

Event production project managers laying out their plans on a table with sticky notes on the papers

We know how difficult corporate event planning can be without the proper resources and connections. We leverage our destination event management know-how and get you more for less. Our network of industry relationships and buying power become yours, and we can recommend providers for a variety of services, from full-scale meeting services to destination management companies. You won’t believe the options available to you when working with Vario’s credentialed experts.

What you need to know:

Event production managers looking at a laptop together inside an office building

We are knowledgeable and assist in a variety of event technology planning, production and a variety of needs for corporate, association and social programs. We have experience managing and producing events for fifty attendees to citywide conferences, concerts, and festivals with thousands of guests.

Our professional and experienced staff have earned certifications to assist with pharmaceutical events, medical conferences, and many more specialized events.


On-site production manager overseeing the live event through a monitor and laptop while a woman speaks at the front of the room
Because of Vario’s relationships with independent meeting planners, convention and visitor bureaus (CVBs), destination management companies (DMCs), special event venues, and other industry suppliers and partners, we ensure you receive the very best in every major domestic market when using our services. At Vario we’re with our clients from the moment they secure their room block, meeting space, F&B, and satisfy their event production needs at the enterprise level. We take pride in matching programs with our preferred “experts on the ground.” Our professional certified event specialists have the knowledge and know-how to create and produce all the technical aspects that contribute to a flawless meeting or gathering. Contact Vario today to learn more about our event technology and production management services.

Partner With Vario

From ideation to execution, we’re with you every step of the way. Consider us an extension of your team and let’s explore all that we can accomplish together.

We would love to answer your questions through email, phone, or a scheduled discovery consultation.

Connect with us

We look forward to hearing from you.

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