LLS Light The Night

Vario was approached by the Leukemia and Lymphoma Society San Diego/Hawaii Chapter, one of the country’s largest chapters, to produce their annual Light The Night Walk.

The 2018 event involved 50+ vendor partners, 5000+ attendees, an extended live Fireworks display, and months of planning. City streets are shut down, a variety of permits must be procured and collaboration between multiple city agencies is involved. With the event taking place at San Diego’s Waterfront Park with no existing services, needs included potable water, restrooms, sanitation and waste management, security, police, fire, and paramedic services, and coordination with multiple city agencies.

Vario’s design and engagement team worked with the Executive Director Kathlene Seymour and her local event team, as well as the National LLS Campaign managers who oversee all events in North America. Through multiple planning sessions we were able to select a location and develop a site flow that worked for all parties involved.

To conceptualize the space Vario developed scaled diagrams and renderings that could be updated in real-time with the Local and National LLS event teams. This collaboration allowed for details to communicated effectively and precisely. At the event we provided lighting and audio designed to allow for 5000+ guests to have an exceptional experience no matter where they were on the event site. This included LED Walls, a large-scale PA system including delay towers, and computer controlled lighting which allowed for total blackout at specific moments during the program.

Vario assisted with a multitude of services from Site Selection, reserving San Diego’s Waterfront Park as the location which could support the walk and all of the ancillary vendors and services. Permitting for Fireworks, city street closures, police and fire were all part of the planning process. On-site execution included Event Management, A/V Production, Decor, and Logistics.

“When We Walk, Cancer Runs”

LLS exists to find cures and ensure access to treatments for blood cancer patients. They are the voice for all blood cancer patients and work to ensure access to treatments for all blood cancer patients.

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“Thank you for taking your time and putting so much effort into our site visits. You made what would have been an incredibly tedious and daunting task of viewing all those properties and collecting proposals so much faster, easier and actually FUN!”

Elizabeth Fox, Executive DirectorForte For Children Foundation

“Thank you for ALL your help with our Light the Night event. Simply put, we couldn't have done it without you. We have had nothing but positive feedback about the new venue, the production value, and the event overall.”

Rachel Peniche, Board ChairLeukemia and Lymphoma Society

“In 10 years of working events, this was the most interesting experience. I can’t say I’ve seen everything but I think this comes pretty close. A huge thank you to Vario who rain or shine are bad ass partners, I will never use anyone else for my events, they pull through every time.”

Amy Ulkutekin, Event PlannerBeerfest

“The Vario team not only assists with AV needs but works with me on the planning aspect. I completely trust Vario to handle production with their amazing up to date knowledge, attention to detail and most importantly, integrity.”

Marty Covert, PrincipalCovert Operations

“We chose Vario because of their knowledge in the AV business along with their team’s professionalism, attention to detail and quality of service. They became an extended part of our team and were instrumental in making our Sales Conference a huge success.”

Angel Atondo, Sr. Marketing ManagerCavium, Inc.

“Five Stars for sure! My second year working with Vario on our annual spring conference and each time it gets better, knocking it out of the park. The team gives all they have in making the vision come to life. Working with Vario from the pre-production, where they make sure all the details are covered, to program day, where the team’s experience, pride in work and passion shines in creating an incredible attendee experience is what makes me a Vario client. As a meeting planner, Vario puts my mind at ease knowing I am working with a top-notch planning and production company and the A/V and production in my program are in the best hands. I look forward to working with the Vario team again.”

Carrie Shen, CMP, CMM, CEDCo-Chair EdCon Annual Conference

“I cannot thank you and your team enough for helping to make this event a success. From the pre-event consultations, onsite flexibility and management to the personal attention – we felt so taken care of and in qualified hands. You all were such professionals and I really enjoyed working with each of your team members.”

Katie HarvillOwner & Managing Director at Matchstick Creative

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