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ASID 35th Anniversary in Boston

Vario was tasked with producing the very prestigious 35th Anniversary of the Celebration Awards for the American Society of Interior Designers (ASID) at The Boston Museum of Fine Arts.

The client needed a turnkey solution including walk around talent, musicians for a VIP reception, The Museum opened its doors on July 4th, 1876, so to say it is a historic property is an understatement. Being a museum open to the public, our installation time would be limited to two hours before doors opened for the VIP Reception. What normally would have been a six hour load-in and setup was now reduced to two and a half hours.

ASID advances the interior design profession and communicates the impact of design on the human experience. Each year the association is tasked with organizing a three day, National Leadership Experience for its membership. The event draws over 700 attendees from across the country and world. The conference culminates with a closing Awards Gala that celebrates the accomplishments of peer selected awardees and honories. While Vario has been the production company responsible for both the Conference and Awards Gala since 2014, we were especially honored to design, develop, and produce their 35th Annual Awards Gala at the Boston Museum of Fine Arts.

As part of the planning process it was imperative for Vario to understand the overall experience the event organizers wanted to create for the attendees. We decided on talent that fit the museum motif, Human Statues, Living Trees, string quartets and a cappella performers who could take advantage of the resonate acoustics. We also incorporated a dance band on a satellite stage that kicked off as soon as the program was over.

Our lighting rig was designed to illuminate two separate sides of the museum, one side for the program and the other for the dancing which took place the latter part of the evening. We also had over 100’ of throw distance between our projectors and the projection surfaces, two large walls, so 20k projectors and long throw lenses were required.

Time constraints, scope of services, and historical venue were three main factors that Vario was tasked to overcome. Not only were we able to accomplish all of these goals, but we also solidified our relationship with the end client, and have received numerous requests for service from chapters around the country to provide similar services.

What They Thought

“Vario really outdid themselves. I knew I could trust them to pull off a miracle, and that, they did. We were so worried that the logistical challenges of the venue, and the unique needs of our planning committee were outside of the scope for any production company, but we were so happy with the outcome and will continue to call on Vario for any and all challenges we can throw at them.”

Marty CovertMeeting Planner

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“Thank you for taking your time and putting so much effort into our site visits. You made what would have been an incredibly tedious and daunting task of viewing all those properties and collecting proposals so much faster, easier and actually FUN!”

Elizabeth Fox, Executive DirectorForte For Children Foundation

“Thank you for ALL your help with our Light the Night event. Simply put, we couldn't have done it without you. We have had nothing but positive feedback about the new venue, the production value, and the event overall.”

Rachel Peniche, Board ChairLeukemia and Lymphoma Society

“In 10 years of working events, this was the most interesting experience. I can’t say I’ve seen everything but I think this comes pretty close. A huge thank you to Vario who rain or shine are bad ass partners, I will never use anyone else for my events, they pull through every time.”

Amy Ulkutekin, Event PlannerBeerfest

“The Vario team not only assists with AV needs but works with me on the planning aspect. I completely trust Vario to handle production with their amazing up to date knowledge, attention to detail and most importantly, integrity.”

Marty Covert, PrincipalConvert Operations

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Angel Atondo, Sr. Marketing ManagerCavium, Inc.

“Five Stars for sure! My second year working with Vario on our annual spring conference and each time it gets better, knocking it out of the park. The team gives all they have in making the vision come to life. Working with Vario from the pre-production, where they make sure all the details are covered, to program day, where the team’s experience, pride in work and passion shines in creating an incredible attendee experience is what makes me a Vario client. As a meeting planner, Vario puts my mind at ease knowing I am working with a top-notch planning and production company and the A/V and production in my program are in the best hands. I look forward to working with the Vario team again.”

Carrie Shen, CMP, CMM, CEDCo-Chair EdCon Annual Conference

“I cannot thank you and your team enough for helping to make this event a success. From the pre-event consultations, onsite flexibility and management to the personal attention – we felt so taken care of and in qualified hands. You all were such professionals and I really enjoyed working with each of your team members.”

Katie HarvillOwner & Managing Director at Matchstick Creative

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