• Portfolio
  • Blog
  • About Us
    • Close
  • Contact
    • Close
Current EventsTechnology

InfoComm – A First Time Attendee’s Guide

 

First Timers: What to expect from InfoComm 2018

InfoComm is one of the largest professional audiovisual trade shows in the United States, and can be overwhelming for first timers. With hundreds of manufacturers, thousands of attendees, and only three days to take it all in, you want to make sure you’re getting the best bang for your buck. After attending InfoComm this year, here are our tips for making your first experience at InfoComm a smooth one:

Planning for InfoComm:

One of the things InfoComm does well, is providing a first timer’s orientation and tour. If you’ve never been to the show before, it tends to be a little overwhelming the first time. For their orientation, they usually let you in 30 minutes early and give you a guided tour of portions of the show floor just to give you some bearings.

Keep up on the industry emails that come out and read your trade magazines. This will give you a general idea of what products will be released and in turn, will allow you to do a preliminary assessment to determine several of the best of breed products.

– Schedule appointments with specific vendors at the exhibit that you would like to learn more about their products. There are so many educational booths that are happy to walk you through each product but use your time wisely as you will not be able to make every appointment.

-WEAR COMFORTABLE SHOES! You’re going to spend a lot of time on your feet. There are very few places to sit down, so be prepared to be up and walking for three or four days in a row with very little time to rest. Comfortable shoes, comfortable clothing, and make sure you’re taking care of yourself – stay hydrated.

Walking InfoComm Show Floor:

When it comes to networking and meeting new people, it is often easy to rely on false positives to get through uncomfortable moments, especially if you are nervous and large crowds are overwhelming. BE YOURSELF. The most important trait that you can bring to anything in life, business or personal, is yourself.  

Everyone has a particular way of walking the floor – I tend to breeze through very quickly at the beginning and make lots of notes about things I want to come back to, and then circle back and spend more in-depth time at some of the booths. Once you get into the cycle you’ll start to get emails from the vendors and rep firms asking you to set up booth tours. Those can be fabulous, especially when people are coming out with exciting new equipment.

A number of vendors have demo rooms – especially those displaying audio, but they also have vendor videos and a number of other items to show off. The audio demo rooms are typically open to all. Some of the other demo rooms you may need to do an NDA (non-disclosure agreement) or have an established relationship with the vendor to get into the room. If you’re a first timer you can do the whole show and not realize that there are other rooms.

Recap:

As a first timer, it is important to try and utilize your time wisely. Making scheduled appointments with different exhibitors can be extremely helpful as each one is knowledgeable and have attended numerous shows. Infocomm is a great way to meet all the incredible people with the AV industry. Learning, educating others, playing around with all the fun gadgets, meeting intelligent peers from all around the world, and the ability to gain more experience, are just a few of the opportunities that await you at InfoComm. We know that we cannot wait until the next one in 2020 back in Vegas, but now that you know the ropes, are you ready?

You have a vision. We are the event management company who will make it memorable.

Stop wondering if every aspect of your event will culminate in an amazing experience. We decipher the WHAT, WHEN, WHERE, WHY, and HOW to ensure your event success.

Let us connect the touch points required to manage your corporate event. Working with all teams and stakeholders and producing amazing event solutions is our business. We can customize any event for you.

It's time to make your event a success!

Everything you want from a corporate event management agency is here.

“Thank you for taking your time and putting so much effort into our site visits. You made what would have been an incredibly tedious and daunting task of viewing all those properties and collecting proposals so much faster, easier and actually FUN!”

Elizabeth Fox, Executive DirectorForte For Children Foundation

“Thank you for ALL your help with our Light the Night event. Simply put, we couldn't have done it without you. We have had nothing but positive feedback about the new venue, the production value, and the event overall.”

Rachel Peniche, Board ChairLeukemia and Lymphoma Society

“In 10 years of working events, this was the most interesting experience. I can’t say I’ve seen everything but I think this comes pretty close. A huge thank you to Vario Productions who rain or shine are bad ass partners, I will never use anyone else for my events, they pull through every time.”

Amy Ulkutekin, Event PlannerBeerfest

“The Vario team not only assists with AV needs but works with me on the planning aspect. I completely trust Vario Productions to handle production with their amazing up to date knowledge, attention to detail and most importantly, integrity.”

Marty Covert, PrincipalConvert Operations

“We chose Vario because of their knowledge in the AV business along with their team’s professionalism, attention to detail and quality of service. They became an extended part of our team and were instrumental in making our Sales Conference a huge success.”

Angel Atondo, Sr. Marketing ManagerCavium, Inc.

Success Stories Are Our Standard

Some of our valued clients: