Certified Meeting Planners & Industry Experts

Master Planners

Do you need to drive event attendance, raise funds or awareness for a specific cause, garner support for a new product, or motivate your employees? Are you seeking to develop your event timeline and program deliverables but running out of time?

Don’t let your event planning goals and tasks go off course.  Uncovering your comprehensive program needs is a must.

Foresight and Flexibility

Micro and macro event planning mastery.

We know the nuances necessary for a successful event. Our experiences optimize your corporate event planning process. Receive timely resources, expert guidance, and behind-the-scenes support in all areas of need.

We are Master Production Planners

Here’s what to expect.

We will learn your program specifications. Some of the primary variables that we will uncover are: your destination of choice, the date of your function, whether your date is flexible, the type of hotel or venue you are seeking, to the number of attendees, when final decisions need to be made, and the reason and goals for your program. All of these details allow us to be a better production partner.

What you need to know.

If you already have a Request For Proposal (RFP) in place, we are one step closer. It will serve as an excellent starting point for our process. If you do not, we will assist in the creation of one based upon any historical information you may have.  We provide custom technology planning and production documents so that you deliver for your team.


We will help you with the macro planning, or whichever phase production planning that is on your to do list. If you need suggestions on how to find and secure an amazing outdoor or indoor space, we will take you through our proprietary process to select top options and best position you for a venue booking or buyout.  Even if your venue is locked in already but you seek event production management, look no further. For specialized industries, we have certified pharmaceutical meeting planners, medical conference managers, and other specialists in our network to help with your event. Vario is your master production planning solution. Contact us today to learn more about how our master event technology management and production planners can help you and your event.

“Vario is more than a vendor we source, they are both our partner and extended family. Vario huddles onsite with us to discuss flow, options, and they infuse every event with spirit and thoughtfulness that ultimately assist in the overall pulse of our organization. I view hiring Vario as one of my personal successes because they not only meet my expectations, but far exceed them to ensure my executive, our employees, and our company is consistently setup for success. ”

Kelly O'Connor, Senior Executive Assistant to Greg Johnson, EVP and GM of TurboTaxIntuit, Inc.

“Thank you for taking your time and putting so much effort into our site visits. You made what would have been an incredibly tedious and daunting task of viewing all those properties and collecting proposals so much faster, easier and actually FUN!”

Elizabeth Fox, Executive DirectorForte For Children Foundation

“Five Stars for sure! My second year working with Vario on our annual spring conference and each time it gets better, knocking it out of the park. The team gives all they have in making the vision come to life. Working with Vario from the pre-production, where they make sure all the details are covered, to program day, where the team’s experience, pride in work and passion shines in creating an incredible attendee experience is what makes me a Vario client. As a meeting planner, Vario puts my mind at ease knowing I am working with a top-notch planning and production company and the A/V and production in my program are in the best hands. I look forward to working with the Vario team again.”

Carrie Shen, CMP, CMM, CEDCo-Chair EdCon Annual Conference

“The Vario team not only assists with AV needs but works with me on the planning aspect. I completely trust Vario to handle production with their amazing up to date knowledge, attention to detail and most importantly, integrity.”

Marty Covert, PrincipalCovert Operations

“Vario delivered above and beyond expectations. They are more than a vendor, they are a creative partner. Their team were exceptional and went all-in when it came to design, curation, desired impact, and budget constraints. This event was a success in a large part because of them and their professionalism. We simply could have not executed this event — to the world-class level — without their support.

My experience with Vario has given me the confidence that they are the team that can push our brand and experiences to the next level.

Crystal Mayers, Presentation Design Lead, Brand Experience & StorytellingIntuit, Inc.

“Thank you for ALL your help with our Light the Night event. Simply put, we couldn't have done it without you. We have had nothing but positive feedback about the new venue, the production value, and the event overall.”

Rachel Peniche, Board ChairLeukemia and Lymphoma Society

“In 10 years of working events, this was the most interesting experience. I can’t say I’ve seen everything but I think this comes pretty close. A huge thank you to Vario who rain or shine are bad ass partners, I will never use anyone else for my events, they pull through every time.”

Amy Ulkutekin, Event PlannerBeerfest

“We chose Vario because of their knowledge in the AV business along with their team’s professionalism, attention to detail and quality of service. They became an extended part of our team and were instrumental in making our Sales Conference a huge success.”

Angel Atondo, Sr. Marketing ManagerCavium, Inc.

“I cannot thank you and your team enough for helping to make this event a success. From the pre-event consultations, onsite flexibility and management to the personal attention – we felt so taken care of and in qualified hands. You all were such professionals and I really enjoyed working with each of your team members.”

Katie Harvill, Owner & Managing DirectorMatchstick Creative

Success Stories Are Our Standard

Some of our valued clients: