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Certified Meeting Planners & Industry Experts

Master Planners

Do you need to drive event attendance, raise funds or awareness for a specific cause, garner support for a new product, or motivate your employees? Are you seeking to develop your event timeline and program deliverables but running out of time?

Don’t let your event planning goals and tasks go off course.  Uncovering your comprehensive program needs is a must.

Foresight and Flexibility

Micro and macro event planning mastery.

We know the nuances necessary for a successful event. Our experiences optimize your event planning process. Receive timely resources, expert guidance, and behind-the-scenes support in all areas of need.

We are Master Planners

Here’s what to expect.

We will learn your program specifications. Some of the primary variables that we will uncover are: your destination of choice, the date of your function, whether your date is flexible, the type of hotel or venue you are seeking, to the number of attendees, when final decisions need to be made, and the reason and goals for your program.

What you need to know.

If you already have a Request For Proposal (RFP) in place, we are one step closer. It will serve as an excellent starting point for our process. If you do not, we will assist in the creation of one along with your site inspection agenda.  We provide custom planning and production documents so that you deliver for your team.

Summary

We will help you with the macro planning, or whichever phase of destination or production planning that is on your to do list. If you do not need guest rooms for an upcoming event but want to find and secure an amazing outdoor or indoor space, we will take you through our proprietary process to select top options and best position you for a venue booking or buyout.  Even if your venue is locked in already but you seek event production management, look no further. Vario is your event master planning solution.

You have a vision. We are the event management company who will make it memorable for your attendees.

Stop wondering if every aspect of your event or business meeting will culminate in an amazing experience. Our corporate event planning agency will decipher the WHAT, WHEN, WHERE, WHY, and HOW to ensure a successful event.

Let our event management company connect the touch points required to manage your corporate event. Working with all teams and stakeholders and producing amazing event solutions is our business. We can customize any event for you.

It's time to make your event a success!

Everything you want from a corporate event management agency is here.

“Thank you for taking your time and putting so much effort into our site visits. You made what would have been an incredibly tedious and daunting task of viewing all those properties and collecting proposals so much faster, easier and actually FUN!”

Elizabeth Fox, Executive DirectorForte For Children Foundation

“Thank you for ALL your help with our Light the Night event. Simply put, we couldn't have done it without you. We have had nothing but positive feedback about the new venue, the production value, and the event overall.”

Rachel Peniche, Board ChairLeukemia and Lymphoma Society

“In 10 years of working events, this was the most interesting experience. I can’t say I’ve seen everything but I think this comes pretty close. A huge thank you to Vario who rain or shine are bad ass partners, I will never use anyone else for my events, they pull through every time.”

Amy Ulkutekin, Event PlannerBeerfest

“The Vario team not only assists with AV needs but works with me on the planning aspect. I completely trust Vario to handle production with their amazing up to date knowledge, attention to detail and most importantly, integrity.”

Marty Covert, PrincipalConvert Operations

“We chose Vario because of their knowledge in the AV business along with their team’s professionalism, attention to detail and quality of service. They became an extended part of our team and were instrumental in making our Sales Conference a huge success.”

Angel Atondo, Sr. Marketing ManagerCavium, Inc.

“Five Stars for sure! My second year working with Vario on our annual spring conference and each time it gets better, knocking it out of the park. The team gives all they have in making the vision come to life. Working with Vario from the pre-production, where they make sure all the details are covered, to program day, where the team’s experience, pride in work and passion shines in creating an incredible attendee experience is what makes me a Vario client. As a meeting planner, Vario puts my mind at ease knowing I am working with a top-notch planning and production company and the A/V and production in my program are in the best hands. I look forward to working with the Vario team again.”

Carrie Shen, CMP, CMM, CEDCo-Chair EdCon Annual Conference

“I cannot thank you and your team enough for helping to make this event a success. From the pre-event consultations, onsite flexibility and management to the personal attention – we felt so taken care of and in qualified hands. You all were such professionals and I really enjoyed working with each of your team members.”

Katie HarvillOwner & Managing Director at Matchstick Creative

Success Stories Are Our Standard

Some of our valued clients: