Pharmaceutical Meeting Planners

HMCC Certified

Vario offers pharmaceutical meeting management and production planning services that combine the latest in audio/visual technology, lighting, design, and more to provide a truly elevated experience. Our staff of special event professionals are certified and offer years of experience to provide tailored meeting planning solutions for pharmaceutical, biotech, and medical device companies.

Elevating the Pharmaceutical Event Experience

Certified to Ensure Compliance

We offer a different approach to pharmaceutical conferences. Gone are the underwhelming, yawn-worthy meetings and presentations that fail to engage attendants or deliver your message properly. Our strategic meeting management system enables our team to work directly with you to execute your vision and create memorable pharmaceutical conferences, events, tradeshows for doctors, and meetings with stockholders and salespeople. Engage pharma professionals and industry leaders with an event experience that stands out from the rest.

No two pharma meetings or biotech conferences are the same, which is why we start by talking with you to determine your company’s specific goals for your event. From destination and site selection to audio/visual and event management, we create a comprehensive plan to meet your company’s needs and preferences while staying within your budget. Working with your meeting planner, or utilizing our team of pharmaceutical meeting planners we offer knowledge and experience specific to the pharmaceutical science industry. Combining cutting-edge technology and the latest software, we can help you deliver an unforgettable experience that does not skimp on substance.

We respect your time and understand that it’s a commodity, which is why every master plan ensures that you meet deadlines through each step of the process. We are dedicated to efficient processes so that you don’t have to worry about late deliverables or wasted money. Our pharmaceutical event management team can take care of the nitty gritty details, leaving you more time to focus on your business priorities.

HMCC-Certified for Medical Meetings

Medical and pharmaceutical events are unlike any other genre of meeting or conference. Pharmaceutical meetings require specific knowledge of various medical fields throughout the industry, compliance standards, regulations, and processes that can ultimately have a direct effect on the health and wellbeing of other people.

As pharmaceutical event specialists, it’s our responsibility to educate ourselves and know exactly how to cater to your needs. Thankfully, Vario employees maintain HMCC-certification and specialize in servicing pharmaceutical meetings. Healthcare Meeting Compliance Certificate (HMCC) programs are intensive certification courses that provide broader understanding of regulatory topics and guidelines within a variety of healthcare disciplines. This includes:

  • Healthcare meeting compliance
  • Reporting requirements
  • Qualifications for a healthcare meeting

We know the questions to ask and the information that you need, from documenting all business travel to keeping gifts within a certain dollar amount. We also know that healthcare compliance guidelines and rules are in constant flux within the pharmaceutical industry. The Healthcare Meeting Compliance Certificate provides up-to-date information and resources to ensure constant compliance for pharma conference and  event management. HMCC designations expire every two years, and we are more than happy to take the refresher course to not only serve you better, but also to stay informed ourselves.

All of this provides greater peace of mind and helps us better understand and deliver on your needs, adjust priorities, and meet the short- and long-term goals of your pharmaceutical event.

pharmaceutical meeting

Evening Event After Pharmaceutical Meeting

Why Work with Vario?

With humble beginnings in 1998, Vario has since grown to service hundreds of global events and meetings every year. Our team provides audio/visual, event production, meeting management, and interactive experiences for domestic and international companies. All of these services combine the most advanced technology available with committed customer service and attention to detail. Whether you need an interactive, mixed reality experience or a streamlined management process for your pharmaceutical event, our staff of service providers are committed to elevating experiences, increasing overall engagement, achieving your goals, and building connections with attendees. We work within your budget to execute your needs and exceed expectations to ensure success for your company.

Engaging with attendees and potential partners can be a challenge in this day and age, which is why we emphasize efficiency without sacrificing the human element. By partaking in strategic meetings, our team can determine exactly what you need for a successful event and execute with a customized plan. Our HMCC certification ensures that we comply with the latest rules and guidelines and can target your specific needs for your pharma industry conference. We’re here to give you peace of mind during the planning process for your event so that you can focus on other priorities within your business. If you have questions or want to learn more about event planning for pharmaceutical companies, please get in touch with us today.

“Vario is more than a vendor we source, they are both our partner and extended family. Vario huddles onsite with us to discuss flow, options, and they infuse every event with spirit and thoughtfulness that ultimately assist in the overall pulse of our organization. I view hiring Vario as one of my personal successes because they not only meet my expectations, but far exceed them to ensure my executive, our employees, and our company is consistently setup for success. ”

Kelly O'Connor, Senior Executive Assistant to Greg Johnson, EVP and GM of TurboTaxIntuit, Inc.

“Thank you for taking your time and putting so much effort into our site visits. You made what would have been an incredibly tedious and daunting task of viewing all those properties and collecting proposals so much faster, easier and actually FUN!”

Elizabeth Fox, Executive DirectorForte For Children Foundation

“Five Stars for sure! My second year working with Vario on our annual spring conference and each time it gets better, knocking it out of the park. The team gives all they have in making the vision come to life. Working with Vario from the pre-production, where they make sure all the details are covered, to program day, where the team’s experience, pride in work and passion shines in creating an incredible attendee experience is what makes me a Vario client. As a meeting planner, Vario puts my mind at ease knowing I am working with a top-notch planning and production company and the A/V and production in my program are in the best hands. I look forward to working with the Vario team again.”

Carrie Shen, CMP, CMM, CEDCo-Chair EdCon Annual Conference

“The Vario team not only assists with AV needs but works with me on the planning aspect. I completely trust Vario to handle production with their amazing up to date knowledge, attention to detail and most importantly, integrity.”

Marty Covert, PrincipalCovert Operations

“Vario delivered above and beyond expectations. They are more than a vendor, they are a creative partner. Their team were exceptional and went all-in when it came to design, curation, desired impact, and budget constraints. This event was a success in a large part because of them and their professionalism. We simply could have not executed this event — to the world-class level — without their support.

My experience with Vario has given me the confidence that they are the team that can push our brand and experiences to the next level.

Crystal Mayers, Presentation Design Lead, Brand Experience & StorytellingIntuit, Inc.

“Thank you for ALL your help with our Light the Night event. Simply put, we couldn't have done it without you. We have had nothing but positive feedback about the new venue, the production value, and the event overall.”

Rachel Peniche, Board ChairLeukemia and Lymphoma Society

“In 10 years of working events, this was the most interesting experience. I can’t say I’ve seen everything but I think this comes pretty close. A huge thank you to Vario who rain or shine are bad ass partners, I will never use anyone else for my events, they pull through every time.”

Amy Ulkutekin, Event PlannerBeerfest

“We chose Vario because of their knowledge in the AV business along with their team’s professionalism, attention to detail and quality of service. They became an extended part of our team and were instrumental in making our Sales Conference a huge success.”

Angel Atondo, Sr. Marketing ManagerCavium, Inc.

“I cannot thank you and your team enough for helping to make this event a success. From the pre-event consultations, onsite flexibility and management to the personal attention – we felt so taken care of and in qualified hands. You all were such professionals and I really enjoyed working with each of your team members.”

Katie Harvill, Owner & Managing DirectorMatchstick Creative

Success Stories Are Our Standard

Some of our valued clients: