Learn how our professional event production planners can work for you.

Industry Experts

Many event management agencies today will offer to provide reports and information to you complimentary. That’s great, as long as it’s the right information. It’s hard work to secure sites, meeting spaces, schedules and off-site functions. Industry trends, hotel acquisitions, and destination variables are constantly evolving. You need to be in the know. Let Vario be a resource to connect the dots.

Insightful intelligence

Maximizing meeting destinations and opportunities.

We know how difficult corporate event planning can be without the proper resources and connections. We leverage our destination event management know-how and get you more for less. Our network of industry relationships and buying power become yours, and we can recommend providers for a variety of services, from full-scale meeting services to destination management companies. You won’t believe the options available to you when working with Vario’s credentialed experts.

We are Industry Experts

Here’s what to expect.

From Destinations to Hotels and Venues, we’ve been there, done it. General sessions, specialty events, sales meetings, expos & trade shows, conventions and galas; we can handle it. You want to find a unique option for your next meeting? Ask us. Vario’s proprietary process optimizes your venue, supplier network and other relevant information. We aim to share valuable knowledge, gained over decades of experience working with clients like you.

What you need to know.

As a certified travel entity with IATA certification and Certified Meeting Planners (CMPs), Certified Meeting Managers (CMMs), and Certified Special Event Producers (CSEPs) on staff, we are knowledgeable and assist in a variety of event technology planning, production & a variety of needs for corporate, association and social programs. We have experience managing and producing events for fifty attendees to citywide conferences, concerts, and festivals with thousands of guests. Our professional and experienced staff have earned certifications to assist with pharmaceutical events, medical conferences, and many more specialized events.


Because of Vario’s relationships with independent meeting planners, convention and visitor bureaus (CVBs), destination management companies (DMCs), special event venues, and other industry suppliers and partners, we ensure you receive the very best in every major domestic market when using our services. At Vario we’re with our clients from the moment they secure their room block, meeting space, F&B, and satisfy their event production needs at the enterprise level. We take pride in matching programs with our preferred “experts on the ground.” Our professional certified event specialists have the knowledge and know-how to create and produce all the technical aspects that contribute to a flawless meeting or gathering. Contact Vario today to learn more about our event technology and production management services.

“Vario is more than a vendor we source, they are both our partner and extended family. Vario huddles onsite with us to discuss flow, options, and they infuse every event with spirit and thoughtfulness that ultimately assist in the overall pulse of our organization. I view hiring Vario as one of my personal successes because they not only meet my expectations, but far exceed them to ensure my executive, our employees, and our company is consistently setup for success. ”

Kelly O'Connor, Senior Executive Assistant to Greg Johnson, EVP and GM of TurboTaxIntuit, Inc.

“Thank you for taking your time and putting so much effort into our site visits. You made what would have been an incredibly tedious and daunting task of viewing all those properties and collecting proposals so much faster, easier and actually FUN!”

Elizabeth Fox, Executive DirectorForte For Children Foundation

“Five Stars for sure! My second year working with Vario on our annual spring conference and each time it gets better, knocking it out of the park. The team gives all they have in making the vision come to life. Working with Vario from the pre-production, where they make sure all the details are covered, to program day, where the team’s experience, pride in work and passion shines in creating an incredible attendee experience is what makes me a Vario client. As a meeting planner, Vario puts my mind at ease knowing I am working with a top-notch planning and production company and the A/V and production in my program are in the best hands. I look forward to working with the Vario team again.”

Carrie Shen, CMP, CMM, CEDCo-Chair EdCon Annual Conference

“The Vario team not only assists with AV needs but works with me on the planning aspect. I completely trust Vario to handle production with their amazing up to date knowledge, attention to detail and most importantly, integrity.”

Marty Covert, PrincipalCovert Operations

“Vario delivered above and beyond expectations. They are more than a vendor, they are a creative partner. Their team were exceptional and went all-in when it came to design, curation, desired impact, and budget constraints. This event was a success in a large part because of them and their professionalism. We simply could have not executed this event — to the world-class level — without their support.

My experience with Vario has given me the confidence that they are the team that can push our brand and experiences to the next level.

Crystal Mayers, Presentation Design Lead, Brand Experience & StorytellingIntuit, Inc.

“Thank you for ALL your help with our Light the Night event. Simply put, we couldn't have done it without you. We have had nothing but positive feedback about the new venue, the production value, and the event overall.”

Rachel Peniche, Board ChairLeukemia and Lymphoma Society

“In 10 years of working events, this was the most interesting experience. I can’t say I’ve seen everything but I think this comes pretty close. A huge thank you to Vario who rain or shine are bad ass partners, I will never use anyone else for my events, they pull through every time.”

Amy Ulkutekin, Event PlannerBeerfest

“We chose Vario because of their knowledge in the AV business along with their team’s professionalism, attention to detail and quality of service. They became an extended part of our team and were instrumental in making our Sales Conference a huge success.”

Angel Atondo, Sr. Marketing ManagerCavium, Inc.

“I cannot thank you and your team enough for helping to make this event a success. From the pre-event consultations, onsite flexibility and management to the personal attention – we felt so taken care of and in qualified hands. You all were such professionals and I really enjoyed working with each of your team members.”

Katie Harvill, Owner & Managing DirectorMatchstick Creative

Success Stories Are Our Standard

Some of our valued clients: