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Learn how our professional event planners can work for you.

Industry Experts

Many event management agencies today will offer to provide reports and information to you complimentary. That’s great, as long as it’s the right information. It’s hard work to secure sites, meeting spaces, schedules and off-site functions. Industry trends, hotel acquisitions, and destination variables are constantly evolving. You need to be in the know.

Insightful intelligence

Maximizing meeting destinations and opportunities.

We know how difficult corporate event planning can be without the proper resources and connections. We leverage our destination event management know-how and get you more for less. Our network of industry relationships and buying power become yours. You won’t believe the options available to you when working with a Vario certified meeting planner.

We are Industry Experts

Here’s what to expect.

From Destinations to Hotels and Venues, we’ve been there, done it, booked it. General sessions, specialty events, sales meetings, expos & trade shows, conventions and galas; we can handle it. You want to find a unique option for your next meeting? Ask us. Vario’s proprietary site inspection process optimizes hotel, supplier and other relevant information. We aim to share valuable knowledge, gained over decades of experience working with clients like you.

What you need to know.

As a certified travel entity with IATA certification and Certified Meeting Planners (CMPs) on staff, we have secured guest room blocks, food & beverage (F&B), meeting spaces, and a variety of event planning, production & technology needs for corporate, association and social programs. We have experience managing and producing events for fifty attendees to citywide conferences, concerts, and festivals with thousands of guests.


Because of Vario’s relationships with major brands and independent hoteliers, convention and visitor bureaus (CVBs), destination management companies (DMCs), special event venues, and other industry suppliers and partners, we ensure you receive the intimate touch in every major domestic market when using our corporate planning program. A Vario certified corporate meeting planner can also assist our clients to secure their room block, meeting space, F&B, and event production needs at the enterprise level. We take pride in matching programs with our preferred “experts on the ground.” We want you and your group to experience the destination of choice first-hand in a memorable fashion, as our VIPs. Our professional certified event planners have the knowledge and know-how to create a flawless meeting or gathering. Contact Vario today to learn more about our meeting management services.

“Thank you for taking your time and putting so much effort into our site visits. You made what would have been an incredibly tedious and daunting task of viewing all those properties and collecting proposals so much faster, easier and actually FUN!”

Elizabeth Fox, Executive DirectorForte For Children Foundation

“Thank you for ALL your help with our Light the Night event. Simply put, we couldn't have done it without you. We have had nothing but positive feedback about the new venue, the production value, and the event overall.”

Rachel Peniche, Board ChairLeukemia and Lymphoma Society

“In 10 years of working events, this was the most interesting experience. I can’t say I’ve seen everything but I think this comes pretty close. A huge thank you to Vario who rain or shine are bad ass partners, I will never use anyone else for my events, they pull through every time.”

Amy Ulkutekin, Event PlannerBeerfest

“The Vario team not only assists with AV needs but works with me on the planning aspect. I completely trust Vario to handle production with their amazing up to date knowledge, attention to detail and most importantly, integrity.”

Marty Covert, PrincipalConvert Operations

“We chose Vario because of their knowledge in the AV business along with their team’s professionalism, attention to detail and quality of service. They became an extended part of our team and were instrumental in making our Sales Conference a huge success.”

Angel Atondo, Sr. Marketing ManagerCavium, Inc.

“Five Stars for sure! My second year working with Vario on our annual spring conference and each time it gets better, knocking it out of the park. The team gives all they have in making the vision come to life. Working with Vario from the pre-production, where they make sure all the details are covered, to program day, where the team’s experience, pride in work and passion shines in creating an incredible attendee experience is what makes me a Vario client. As a meeting planner, Vario puts my mind at ease knowing I am working with a top-notch planning and production company and the A/V and production in my program are in the best hands. I look forward to working with the Vario team again.”

Carrie Shen, CMP, CMM, CEDCo-Chair EdCon Annual Conference

“I cannot thank you and your team enough for helping to make this event a success. From the pre-event consultations, onsite flexibility and management to the personal attention – we felt so taken care of and in qualified hands. You all were such professionals and I really enjoyed working with each of your team members.”

Katie HarvillOwner & Managing Director at Matchstick Creative

Success Stories Are Our Standard

Some of our valued clients: